Please familiarise yourself with the Pointers for the Session Chairs as outlined here. AS Deputy chair, your main role is to support the session chair by allowing him/her to chair the session effectively, that is, to concentrate on introducing the papers; keeping the speakers to time; chairing the session.
Your role is to support the chair and the speaker by taking charge of the audio-visual aspects of the papers, so please:
* help the speaker(s) to set up their presentation and familiarise them with the controls. All papers will be recorded, so advise them on where to stand!
*explain the traffic-light system of timing their presentation to them : white card= 2 mins to go; yellow card =start wrapping up; red card= time out. STOP.
*when the paper is finished, the chair will ask for questions to the speaker. Please use this time to stop the recording for the paper (do not record the questions), remove the speaker’s memory stick/flash drive/ laptop etc and set up the next paper. A successful deputy chair makes sure that the transition between speakers is seamless.
*at the end of the session, direct delegates to the next paper/ to refreshments
*remember to discuss with the session chair which presentation to nominate for the prizes.
@gabrieleneher
bcur14nottingham 